(Restriction, limitation or advisory information) 1.  PROCEDURES FOR THE SUBMISSION OF A FLIGHT PLAN 1.1  A flight plan shall be submitted in accordance with ICAO Annex 2, 3.3.1, prior to operating:
      a) any IFR flight;
      b) any VFR flight
      - Departing from or destined for an aerodrome within a control zone;
      - Crossing - flying through Kigali CTR;
      - Across the FIR boundary, i.e. international flights.
 
1.2  Time of Submission
 A flight plan shall be submitted at least 60 minutes but not more than 120 hours prior to departure, taking into account the requirements of ATS units in the airspace along the route to be flown for timely information.
 
1.3  Place of Submission
a) Flight plans shall be submitted at the Air Traffic Services Reporting Office (ARO) at the departure aerodrome via online at http://cronos.rac.co.rw/cronos-portal/#!/auth/login, or  pilots/their representatives should complete and sign the Flight Plan form (ICAO format) and submit it to the ATS Unit at the aerodrome of departure.
 
b) If departing from an aerodrome which has no communication with the international airport, the pilot has to transmit as soon as possible the items of his flight plan through the air-to-ground radio frequencies to Area  control centre.
 
1.4  VFR Flight Plan for Alerting Service Purposes
The alerting service is, in principle, provided to all flights known by ATS units.
 
1.5  Contents and Form of a Flight Plan
a) ICAO Flight Plan Forms are available at Airport Reporting Offices of controlled aerodromes . The instructions for completing those forms shall be followed appropriately.
 
b) All aircraft are requested to enter or leave the Kigali FIR using one of the reporting points along the approved ATS routes. The position report overhead the FIR boundary must be communicated in air-to-ground messages.
 
c) When a flight plan is submitted by telephone, radiotelephone, the sequence of items in the Flight Plan Form shall be strictly followed.
 
1.6  Adherence to ATS Route Structure
No IFR flight plans shall be filed for routes deviating from the published ATS route structure unless prior permission has been obtained from Kigali ATC.
 
1.7  Authorization for Special Flights
Flights of a specific mission, such as survey flights, scientific research flights, etc., may be exempted from the restriction specified above. A request for exemption shall be mailed so as to be received at least one week before the intended day of operation to Kigali.
 
1.8  Maximum Cruising Flight Levels predetermined within the Great Lakes Region
 
Along the following ATS routes, predetermined IFR flight levels for non-coordinated flights are assigned as below:  NOTE: Instructions are given to departing aircraft to contact the approach control unit of the receiving FIR/TMA as soon as possible.
 

2.  REPETITIVE FLIGHT PLAN SYSTEM Nil

3.  CHANGES TO THE SUBMITTED FLIGHT PLAN 3.1  All changes to a flight plan submitted for an IFR flight or a controlled VFR flight and significant changes to a flight plan submitted for an uncontrolled VFR flight shall be reported as soon as possible to the appropriate ATS unit.
 
In the event of a delay in departure of 30 minutes or more for a flight for which a flight plan has been submitted, the flight plan shall be amended or a new flight plan shall be submitted after the old plan has been cancelled.
 
NOTE 1: If a delay in departure of a controlled flight is not properly reported, the relevant flight plan data may no longer be readily available to the appropriate ATS unit when a clearance is ultimately requested, which will consequently result in extra delay for the flight.
 
NOTE 2: If a delay in departure (or cancellation) of an uncontrolled VFR flight is not properly reported, alerting or search and rescue action may be unnecessarily initiated when the flight fails to arrive at the destination aerodrome within 30 minutes after its current ETA.
 
3.2  Whenever a flight, for which a flight plan has been submitted, is cancelled, the appropriate ATS unit shall be informed immediately.
 
3.3  Changes to a current flight plan for a controlled flight during flight shall be reported or requested, subject to the provisions in ICAO Annex 2, 3.6.2. (Adherence to flight plan). Significant changes to a flight plan for an uncontrolled VFR flight include changes in endurance or in the total number of persons on board and changes in time estimates of 30 minutes or more.
 
3.4  Arrival Report (Closing a Flight Plan)
 
After landing at an aerodrome which is not the destination aerodrome (diversionary landing), the local ATS unit shall be specifically informed accordingly.
 
A report of arrival shall be made at the earliest possible moment after landing to the airport office of the arrival and destination aerodromes. Arrival reports shall contain the following elements of information:
 
- Aircraft identification;
- Departure aerodrome;
- Destination aerodrome;
- time of arrival.
 
In the case of diversion, insert the “arrival aerodrome” between “destination aerodrome” and “time of arrival”.